The Business Administrator performs duties requiring initiative, independence, and confidentiality in areas of business management, and other areas, as required. The Business Administrator works closely with the Business Manager and the Business Coordinator in managing the day-to-day tasks related to the efficient operations of the Northern Strands Group of Companies (NSGC).
To command a strong reputation for quality and excellence, NSGC believes that knowledgeable people are crucial assets. We hire and develop the best people who are dedicated, ethical, and committed to continuous improvement.
DUTIES & RESPONSIBILITIES
General Administrative Duties
- Provide additional administrative support to the Business Management team and other departments/committees
- Produce documentation and spreadsheets
- Create and maintain electronic filing systems
- Prepare meeting rooms, meals, and other logistics for outside clients
- Order and maintain appropriate levels of office and canteen inventory
- Update internal phone directories and extension list
- Ensure printer/copier stations are adequately stocked with paper supplies
- Oversee office plant care and maintenance
Building Management
- Organization of general building and storage spaces
- Manage receipt and stocking of office supplies
- Review security footage and maintain confidentiality in completing security spreadsheets
- Parking program maintenance
- Renew SGI registration of all vehicles operated by the Group of Companies and update the vehicle database
Employee Assistance
- Assist with new employee set up (i.e., IBC phone, messaging system, Webex, name plate, parking assignment, etc.)
- Act as first point of contact for employee cell phone programs
Backup Reception Coverage
- Greet all visitors and customers in a professional manner
- Answer all calls and manage a multi-line telephone system
- Relay, retrieve and distribute mail/messages in a timely fashion and to appropriate personnel
- Page personnel, as required
Travel Arrangements
- Assist with booking rooms, flights, and car rentals for employees
- Act as first point of contact with Uniglobe
- Review monthly/annual travel reports
- Handle cancellations and keep track of credits
- Update the Business Administrator procedure manual as needed
REQUIRED EDUCATION, EXPERIENCE & SKILLS
- Administrative Assistant diploma from a recognized business school, or equivalent work experience
- A minimum of 5 years’ experience in a related field
- Strong organizational skills with attention to detail
- Superior proofreading and orthography abilities
- Strong time-management skills; ability to work well under pressure and meet deadlines
- Ability to multi-task and prioritize multiple responsibilities
- Possess a positive and professional attitude, set a high standard, and convey professionalism at all times
- Valid Driver’s license
- Proficiency in Microsoft Office applications (Word, Excel, Outlook)
WHAT WE OFFER
- Competitive wage based on experience
- Employee Group benefits including health, dental, short-term, long-term and life insurance
- Matching Company RSP contributions
- Support in your career development aspirations
NORTHERN STRANDS GROUP OF COMPANIES
Our diverse Group of Companies consists of Northern Strands, Fortis Mining Engineering & Manufacturing, and Certified Sales & Rentals comprising 14 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services and safety training to mining site services, fabrication, rentals, repairs, testing and recertification. This diversity provides for an exciting environment with the opportunity to work with our employees and managers in every division.
Northern Strands Group of Companies is an equal opportunity employer.
We thank all applicants, however only those selected to continue the recruitment process will be contacted!